Microsoft Outlook (full name Microsoft Office Outlook) is a personal information manager from Microsoft, and is part of the Microsoft Office suite. Although often used mainly as an e-mail application, it also provides a calendar, task and contact management, note taking, and a journal. It can be used as a stand-alone application, but can also operate in conjunction with Microsoft Exchange Server to provide enhanced functions for multiple users in an organization, such as shared mailboxes and calendars, public folders and meeting time allocation.
Microsoft Outlook provides an integrated solution for managing and organizing e-mail messages, schedules, tasks, notes, contacts, and other information. Outlook 2003 delivers innovations you can use to manage your communications, organize your work, and work better with others—all from one place.
Here are some of the great features of Microsoft Outlook:
- Manage all your e-mail in one place – Access, send, and receive e-mail messages from multiple accounts—including work, personal, or Web-based e-mail accounts such as MSN® Hotmail®—within a single view.
- Print less, read more – Outlook 2003 makes it easier and more comfortable to read e-mail messages online, including long messages. The Reading Pane has been moved to the right side of the screen to display twice as much content and reduce scrolling when you read long messages online.
- Save time and find messages faster – Find e-mail messages more easily by grouping messages by date, size, conversation, subject, importance, or other criteria.
- Organize your Inbox – You no longer have to keep all e-mail messages in your Inbox to remind you of action items. Instead, use Quick Flags to flag messages by priority or time sensitivity and find them in whichever folder they reside.
- Automatically organize messages and receive reminders – Enhanced Rules and Alerts organize incoming e-mail messages according to your preferences and can automatically trigger alerts to remind or alert you when needed—such as when tasks are due or meetings are about to begin.
- Find messages easily - Save the results of commonly used searches as Search Folders instead of having to re-run common searches each time you need them. Search Folders provide an automated way to keep relevant e-mails together, without moving them to other folders. Search Folders require a connection to Microsoft Exchange Server 2003, Exchange 2003, or Exchange 5.5.
- Access your Contacts, Calendar, and Tasks quickly – Use the new Navigation Pane (or click Go on the menu bar), to access your Contacts, Calendar, Tasks, Folders, Shortcuts, and Journal and find the information you need to answer e-mail messages, schedule appointments, and finish projects.
- Prevent junk mail – The new Junk E-Mail Filter can help you prevent junk e-mail messages from cluttering your Inbox. Learn more about preventing junk e-mail messages with Outlook 2003.
- Block unwanted attachments – To help prevent unwanted attachments and bulky files from taking up too much storage space, Outlook 2003 blocks e-mail messages and files from people not on your Safe Senders List. After you examine and approve the message, Outlook 2003 downloads the full message and file.
- Read e-mail messages regardless of the connection – The new Cached Exchange Mode downloads messages and other Outlook 2003 data to your computer so you can remain productive during network downtime. Cached Exchange Mode requires a connection to Exchange Server 2003.
The system requirements of Microsoft Outlook are:
- Computer and processor – Personal computer with an Intel Pentium 233-megahertz (MHz) or higher processor, Pentium III recommended
- Memory – 128 megabytes (MB) of RAM or above recommended
- Hard disk – 150 MB of available hard disk space (Hard disk usage will vary depending on configuration; custom installation choices may require more or less hard disk space.)
- Optional installation files cache (recommended) requires an additional 200 MB of available hard disk space.
- Operating system – Microsoft Windows® 2000 with Service Pack 3 (SP3) or later; or Windows XP or later
- Display – Super VGA (800 × 600) or a higher-resolution monitor
Microsoft Outlook has an average rating 3.0 out of 5 based on 3 user ratings.